Small and big companies alike keep a plethora of audio and video files that require conversion to printed documents afterwards. Most of the time, those who provide online transcription services hire third party agencies that will work on the transcription requirements in behalf of the company. Here are the benefits of getting online transcription that companies may take into considerations.
For one, these service providers provide various dictation options for the various companies right at the very start of the process. As the cornerstone in the transcription flow, choosing the preferred dictation option makes the process a lot easier and quicker to accomplish. Services providers are likewise equipped with sophisticated technologies that make the dictation services very affordable and cost-effective.
In addition, transcribed information is sent to the organization in a secure and safe manner so enjoy more peace of mind about the services they outsourced. This is because transcriptionists sign confidentiality agreement before embarking on the project and is given only partial access to the files to be transcribed only. Upon completion of the tasks, the data is encrypted and transferred back in a secure manner to the company.
Transcribed materials are available online so sharing of information among the various members of the organization is simplified and fast. An organization member who needs to access the transcribed information just needs to go to the designated system then enter their user name and password. This way, files are readily available to every person who needs the information just at the right time.
As a matter of caution, there is an automatic backup file for the transcribed data which can be retrieved as the need arises. For instance, if something untoward happen to the printed documents, the transcribed files can be easily retrieve to review important information. Even the company’s IT department can actually enjoy lesser pressure on their shoulders as service providers of transcription materials already take care of this matter.
In addition, service providers are expert in transcribing different forms of documents like general meetings, seminars, legal proceedings, conferences, and much more. They can also handle various types of video or audio materials be it cassette, DVD, wav, mp3, CD, tape, or many more. These providers are also very well aware of the tight deadlines that they have to meet as agreed by both the company and the provider right at the very start.
A systematic workforce comprised of transcriptionists, proofreaders, editors, and analysts also work hand in hand just to make sure that the transcribed information are error-free and of high quality. Specifications set by the requesting companies are processed using the modern technology with dictation via computer, dial-in dictation, and digital recorder options. Actual products then undergo three-way quality tests before final submission to ensure high quality.
Organizations who wish to hire these online services are advised to work only with established transcription companies. Go for the company which has been proven to deliver the best results in the quickest turnaround time and low cost. Make sure that the transcribed materials are customized to the company’s need. Have a wonderful document transcription service experience.
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